Job Details

As the Administrative Assistant you will provide administrative support to departments and their leadership and performs a wide range of duties that support operations.

• You will support 2-5 leaders and offers up to 25% departmental support, to includemaintaining departmental documentation and compiling reports from existing data and records. 

• You will utilize SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.

• You will manage multiple Outlook Calendars.  Interacts with both internal and external executives, leaders and assistants, as well as consultants and vendor partners.

• You will coordinate a variety of complex meetings and use best judgment to prioritize time based on greatest need.  

• You will coordinate all aspects of domestic and international travel for leaders including  air, hotel, ground transportation, parking, etc.

• You will schedule and host video conferences via Teams.

• You will maintain direct/open communication with higher level management, executives, SarahCannon colleagues, and outside contacts.

• You will schedule and coordinate candidate interviews and onboarding responsibilities. 

• You will submit tickets to applicable IT team(s), as needed; corresponds with IT to facilitate necessary action to reach resolution and tracks tickets in ServiceCentral as necessary.

• You will prepare meeting agendas/reports/presentations;attends meetings as assigned by leaders and reports on actions.

• You will manage Staples and Amazon business accounts for all departmental needs. Maintain copy rooms and inventory as necessary in absence of Office Manager. 

• You will transcribe scientific protocols, manuscripts, abstracts, and other medical information and correspondence as needed

• You will be responsible for space floor management within assigned department including new hire desk setup. 

• You will provide administrative support including typing, composing and proofreading correspondence, indexing and filing documents.

• You will participate in and assist with arranging educational activities and programs where appropriate.

• You will actively engage with the administrative community, including attending monthly meetings, events and professional development opportunities. 

For this role, you must have:

• Knowledge of office management practices

• Knowledge of secretarial procedures

• Knowledge of grammar, spelling, and punctuation to type from draft copy

• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately

• Associate Degree is preferred

• Three years of secretarial experience or equivalent experience preferred

• One year experience working in a health care organization