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Tomorrow's health is... Defining a new possible.

Executive Assistant

Boston, Massachusetts Job ID JR0106449 Category Executive Assistant Post Date Apr. 01, 2024
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McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Current Need:

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Chief Technology and Innovation Officer and a Vice President within the organization.Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports, ad hoc special projects, and assisting within our Boston-based office. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

This is a hybrid role in Boston, MA. Candidate must reside in the Boston area and be willing/able to be in office on average 3 days per week.

Key Responsibilities:

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

  • Sustain a daily calendar of meetings and events.

  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

  • Arrange travel (including complex international trips) and accommodations for executives; prepare expense reports.

  • Screen and triage emails in executive’s inbox; respond to requests by gathering and providing information.

  • Excellent communication and time management skills; proven ability to meet deadlines.

  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

  • Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with.

  • Manage the Executive's contacts.

  • Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed.

  • Use discretion, confidentiality, and good judgment to handle C-Level matters.

  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

  • Conserve the Executive's time by reading, researching, collecting information as needed, in advance.

  • Complete ad hoc projects as assigned – such as offsite team meetings and internal events.

  • Organize complex calendars and schedules; resolving any scheduling issues.

  • Maintainthe Boston office condition; schedule necessary repairs; and maintain office supplies.

  • Provide general assistance to visitors at the Boston office, as needed.

Minimum Requirements:

  • 6+ years of related experience supporting C-Level executives in an executive assistant role

Critical Skills:

  • Must reside in the Boston area and be willing/able to work in office 3-4 days per week

  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

  • Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management

  • Ability to communicate effectively and professionally

  • Flexible hours as dictated by the needs of business for projects and meetings

Preferred Attributes:

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.

  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.

  • Demonstrate ability to work with sensitive information.

  • Team player - have team-oriented experience and approach.

  • Service focus - dedicated to meeting the expectations of the CITO and other senior executives by maintaining effective relationships with interested parties.

  • Ability to think outside of the box with a sense of urgency.

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to supportphysical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, pleaseclick here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$35.91 - $59.85

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation@McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Current employees must apply through the internal career site.

Join us at McKesson!

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